Blood Drive Timeline

Goals by Weeks

• 8+ Weeks Before Drive
  • Identify organization population (what’s realistic for this drive?)
  • Confirm date, time, place and permissions
    • Confirm with principal, administration,
      management, or other leadership
    • Are there any conflicting activities on this date?
    • Will this time be convenient for the most amount of donors?
• 6 Weeks Before Drive
  • Organize team of recruiters/committee
    • What kind of committee is needed? What will their specific duties be? Is there a representative from every area of the organization?
  • Begin planning communication strategies
  • Develop recruitment plans that rally the organization
  • Work with your Account Consultant to schedule a presentation to your donor group about the blood drive and importance of blood donation
• 3-4 Weeks Before Drive
  • Presentation with Account Consultant to your donor group about the blood drive and importance of blood donation
  • Hold “kick off” event for representatives
  • Gather committee for logistics meeting
  • Define communication strategy
  • Begin executing tasks identified in the communication strategies committee meeting
• 2 Weeks Before Drive
  • Sign up donors on appointment list
  • Confirm appointments with scheduled donors
  • Continue donor recruitment
• 1 Week Before Drive
  • Communicate pre-sign numbers to recruiter
  • Re-confirm location and any special room arrangements required
  • Continue donor recruitment
• Day Before Drive
  • Make reminder calls to donors to confirm appointments and reminder to bring photo ID
  • Organize blood drive materials needed for day of drive
  • Confirm expected donor count with recruiter
  • Confirm plans with building maintenance/security
  • Post “Tomorrow is the Day” signs
• Day Of Drive
  • Post signage around area (yard signs, posters, directional signs)
  • Make reminder calls to donors who miss appointments
• Day After Drive
  • Thank those who donated or tried to donate
  • Check on possible dates for future blood drives